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Control Resource Usage with Quota-Based Cost Settings

Offision’s resource quota setting allows admins to define cost units and charges for resource usage. Admins can set hourly, per-minute, peak-hour rates so on to manage resource allocation efficiently.

Set-up the booking quota rule for user to follow

Offision’s Resource Quota Setting Feature gives administrators complete control over how resources are allocated and charged during bookings. This feature enables the configuration of cost units and flexible pricing, ensuring fair and optimized resource usage for users and organizations.

With this feature, admins can:

Define Cost Units: Set the unit type for charges, such as:
- Per Hour: Charge users based on hourly usage.
- Per Minute: Ideal for short-term resource usage.
Set Deduction Amounts: Specify how much will be deducted based on the cost unit.
Peak-Hour Pricing: Configure higher charges during peak usage times to manage demand.

This feature is beneficial for managing shared resources like meeting rooms, desks, or equipment, ensuring fair usage while maintaining transparency in booking costs.

Key Benefits:

Flexible cost settings tailored to different resource types.
Fair usage policies with peak-hour pricing.
Enhanced resource management with clear cost tracking.
Ideal for organizations with varied booking needs.

Pros

Customizable Cost Settings
- Admins can adjust cost units based on resource type (e.g., hourly for meeting rooms, per-minute for equipment).
- Peak-hour pricing ensures fair distribution of high-demand resources.
Flexibility for Different Scenarios
- Works for various resource types, from shared workspaces to specialized equipment.
- Admins can easily adapt pricing to meet organizational needs.
Encourages Fair Resource Usage
- Pricing based on duration prevents overuse or unnecessary bookings.
- Peak-hour rates help balance demand during busy times.
Enhanced Cost Transparency
- Users clearly understand how costs are calculated before booking.
- Reduces disputes or confusion over charges.
Improved Resource Management
- Helps admins monitor usage patterns and optimize allocation.
- Supports budgeting and revenue tracking for resource usage.
Efficiency in Billing
- Automated cost calculations save time for admins and users.
- Ensures accurate billing based on usage.
Scalable for Organizations
- Suitable for small offices, co-working spaces, or large enterprises.
- Can handle diverse resource types with different pricing needs.

This feature is ideal for organizations that require detailed cost control and resource allocation. While it provides significant flexibility and efficiency, its effectiveness depends on proper setup, clear communication with users, and regular monitoring of settings.

Configuration steps

Navigate to "Quota settings"
Navigate to "Quota unit" tab, and create a quota unit
Navigate to "Resource Quota Policy" tab and create a resource quoya policy
Input the name, select the quota unit and charging period, and set the charging amount
Navigate to the "Room," "Desk," and "Equipment" to create / edit resources
Set the resource quota policy to the resources

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