The Resource Out-of-Service Setting in Offision is a comprehensive tool for managing resource downtime effectively. It allows administrators to block resources that are temporarily unavailable while keeping users informed. Additionally, admins can set automatic release periods and provide reasons for the unavailability. If a blocked resource overlaps with an existing booking, the system automatically sends an email notification to the affected users, ensuring clear communication and minimizing disruptions.
Core Features:
Block Resources Temporarily
Provide Reasons for Downtime
Set Automatic Release Periods
Automated User Notifications
This feature is ideal for organizations managing shared resources like rooms, hot desks, or equipment. It ensures smooth operations by preventing booking conflicts, maintaining transparency, and automating communication with users.
Key Benefits:
Effective Resource Management
Improved User Communication
Automation for Efficiency
Conflict-Free Bookings
User-Friendly Transparency
Minimizes Disruptions
Customizable Block Periods
Scalable for Large Organizations
Streamlined Admin Workflow
Professional and Reliable System
The Resource Out-of-Service Setting in Offision is an essential tool for managing downtime efficiently and professionally. It ensures transparency with users, prevents booking conflicts, and automates key tasks like email notifications and resource releases. While it requires careful planning and monitoring, this feature greatly enhances resource management, user satisfaction, and operational efficiency.
Navigate to the "Room," "Desk," and "Equipment" to create resources
Click "Add out of service periods" button in "Out of service period" column
Set out of service period and input remarks
