Visitor Management

Try visitor greeting

A visitor enters an office reception through a glass door. A portrait check-in kiosk stands on the curved reception desk.

A host in a navy jacket shakes hands with a badged visitor in an Offision lobby, beside a kiosk showing Check-in Complete and a WELCOME screen.

Welcome every visitor.

Pre-register guests, send invitations, and speed up check-in on arrival.

Self-service kiosk

Explore the visitor journey.

A visitor in a grey blazer with a brown shoulder bag walks into the office lobby and notices the compact Offision self-service check-in kiosk on the reception counter.

Visitor Arrives

Pre-register guests, send invitations, and speed up check-in on arrival.

Visitor Self Check-In

Guests can easily register and check-in by themselves without any receptionists' help.

Hosts get notified

Hosts get an automatic notification when their guest arrives.

After check-in

Visitors get clear instructions and access to what they need.

Badge printing

Print a personalised badge at check-in, so your team can see who is visiting at a glance.

A visitor in an open-plan office holds a printed name badge on a grey lanyard, with colleagues walking a glass-walled corridor behind him.

Learn more

For every type of visit.

Job candidate checking in at reception for an interview visit.

HR form, photo, terms, then a printed interviewee badge.

Guest WiFi

Visitors scan a QR code to instantly connect to your guest network.

Learn more

Guest network is completely isolated from your corporate network.

WiFi access automatically expires when the visit ends.

Make check-in your own.

Visitor photo capture step on the check-in screen.

Picture capture

Capture visitor photos during sign-in to enhance on-site security.

Customizable visitor form fields in the Offision check-in flow.

Customizable forms

Create tailored forms and questionnaires for any type of visit.

Recommended hardware

Qbic

Qbic TD-1070

Crestron

Crestron TSS-1070

Neat

Neat Frame

Resources for better workplaces

Questions? We've got answers

What is Offision Visitor Management?

Offision Visitor Management is a comprehensive solution that empowers organizations to effortlessly manage and track visitors entering their premises. It streamlines the entire visitor journey from pre-registration to check-out.

How does the visitor check-in process work?

Visitors can pre-register before their visit (visitor pre-registration) or check in on-site using a self-service kiosk or tablet—including unreserved walk-ins. The system captures visitor information, takes photos, prints badges, and automatically notifies hosts when guests arrive.

Can Offision integrate with other systems?

Yes! Offision integrates with various apps and tools including Microsoft Outlook, Microsoft Teams, Google Calendar, and popular access control systems. We also offer an Open API for custom integrations.

Can the visitor management system be customized?

Absolutely! You can customize the check-in flow, visitor badges, forms, branding, and notifications to match your organization's specific requirements and create an on-brand visitor experience.

Does it support multiple locations?

Yes, Offision Visitor Management supports multi-location deployments, making it ideal for organizations with multiple offices or facilities. You get centralized management and reporting across all locations.

How does visitor management help with security?

Offision improves workplace security through real-time visitor tracking, watchlist screening, photo capture, badge printing with QR codes, and comprehensive visitor logs. You always know who is on-site.

Can it help with compliance requirements?

Yes! Offision offers features that help with compliance including visitor data privacy controls, customizable NDAs and agreements, health screening forms, and data retention policies.

What devices does the visitor kiosk run on?

The visitor kiosk runs on iPads, Android tablets, and Windows devices. You can also use it as a web-based solution on any device with a browser, providing flexibility for your reception setup.

Can unreserved or walk-in visitors check in?

Yes. Offision supports unreserved visitor check-in as well as pre-registration. Walk-in guests can complete check-in on a self-service kiosk or tablet; hosts are notified automatically, and visit records stay in one system.